Booking Procedures for the Concord City Auditorium - General Services Department-City Auditiorium

Loading.. Booking Procedures for the Concord City Auditorium - General Services Department-City Auditiorium

Booking Procedures for the Concord City Auditorium

To rent the City Auditorium please complete the following procedures.

· Review the dates available on the Auditorium Calendar, and click the Make a Request button at the top of the calendar. Fill in all information requested. In reviewing the calendar, be aware that an event in tentative status (rehearsal) may be bumped by an on-stage performance. After completing all forms, click on Submit Event Request at bottom of page to hold the date(s) for 30 days in a tentative status.
· Information Request Form – Complete this form and mail it to Nina Piroso at General Services Department-Public Properties Division 125 Hall Street Concord, NH 03301 On this form indicate the House Manager and Stage Electrician that will be used at the event. (Payment for their services is made to them directly). Your House Manager and Stage Electrician must be selected from the attached lists.

· Certificate of Insurance -Please mail a certificate of insurance to the Public Properties Division. The insurance certificate must state that the “City of Concord is named as additional insured.”

· Damage/clean-up check made payable to the City of Concord in the amount of $500.00. Will be returned to you after the post inspection and all accounts are settled.

· Rental fee made payable to the City of Concord in the rental amount.

· In order to receive the non-profit rate, you must submit a copy of your IRS 501(c)(3) and the Federal Tax Identification Number.

· Rental Fee for Sound – Make check payable to FRIENDS OF THE AUDITORIUM and send to the Public Properties Division at the address listed at the top of this page.

· The City Auditorium has Bose Sound System available for use. Contact Merwyn Bagan @ 224-1036 or Ralph McMechen @ 224-2302 if you are interested in using this System.

· It is a City requirement that you contact the Division of Public Properties at 230-3851 to schedule a PRE and POST Inspection of the Audi. A key to the facility will be issued at the pre inspection and returned at the post inspection. Failure to perform post inspection and return key will result in forfeiture of security deposit.

All payments and documents must be returned to the Public Properties Division 30 days in advance or your dates will be released.

If you have any questions, please call Nina Piroso at the Public Properties Division 603-230-3851 between 7 a.m. and 3:00 p.m., Monday – Friday. The Public Properties division's office is located at 125 Hall Street Concord, NH 03301. The telephone number is 603 230-3851 and the fax number is 603 230-3850.